Employee Handbook: An Essential Tool for Your Business

As a PEO, Human Resources Management is just one of the services that QBS offers. HR is a broad topic and we work with companies to determine how much assistance they need. Still, one item we recommend to every client we we work with is a well written and thorough employee handbook.

Employee handbooks are an essential tool for clear communication between employees and employers. From setting clear expectations to legal obligations and employee rights, handbooks give employees a better sense of the organization and ensure employers make policies and expectations clear. Below are just a few items we believe are essential to your employee handbook.

Non-Disclosure Agreements & Conflict of Interest Statements

As a business owner, it is important to protect your company’s proprietary information. These two items aren’t legally required, but make good business sense.

Anti-Discrimination Policies

Businesses are required to comply with equal employment laws that prohibit discrimination and harassment – such as the ADA. As a business owner, it’s your responsibility to inform your employees and set guidelines for compliance. You can find more on the EEOC’s website here: http://www.eeoc.gov/laws/index.cfm

Compensation, Taxes, Benefits & Schedules

Be very transparent in sharing your legal obligations to employees regarding pay (overtime, scheduling, time tracking, incentives and reviews, workers’ compensation, etc.) as well as deductions for taxes and voluntary benefits programs. It’s also a good idea to outline attendance policies and guidelines for flexible work hours or remote/offsite work.

General Employment Information & Employee Conduct

Including an overview of your business and general employment policies covering employment eligibility, job classifications, employee referrals, employee records, job postings, probationary periods, termination and resignation procedures, transfers and relocation, and union information (if applicable) is also important. In addition, be sure to provide clear guidelines for employees on items including dress code and ethics.

Beyond the items listed above, we recommend including the topics of Workplace Security, Use of Company Equipment & Technology, Media Policy, Employee Benefits and Leave Policies. Of course, this is not an all-encompassing list and what’s necessary for one company’s handbook may differ from that of another organization.

For more information on this important topic, you can visit the SBA’s website: https://www.sba.gov/content/employee-handbooks.

If you have more questions or need help putting together your organization’s employee handbook, please don’t hesitate to give us a call or send an email to our HR Specialist Kerri Mercier at kerri@qualitybsolutions.net.