QBS - Simplifying HR, Benefiting Business

Payroll Administration

QBS is equipped to effectively manage all of your payroll needs and processes. We currently process payroll in 48 states. By handing off the administration of your payroll needs to us we enable you to do what you do best: run your business faster and more efficiently. You and your employees will have the ability to view your payroll information at anytime through our web-based system, print-out reports, view past check stubs, re-print W-2’s and more.

This past year we were able to negotiate a no “check cashing fee” with Wachovia/Wells Fargo from anywhere across the nation. So, whether your employees are account holders or not, they can walk into any Wachovia branch and have their payroll check cashed at no charge. QBS also offers direct deposit for your employees, if your employees do not have the availability for direct deposit, we offer a pay card thru Wachovia/Wells Fargo for no charge. Additionally, we are constantly seeking out new services that bring a true benefit to you and your employees.

Payroll Administration Services

• Process employee payroll checks
• Prepare client management reports
• Maintain deduction records
• Compute tax liabilities and remit deposits
• Audit unemployment claims
• Collect and remit Garnishments
• Report employee data, sick days and vacation days
• Make Labor Board appearances
• Handle payroll inquiries

PTO (Vacation or Sick time): We can easily set up simple or complex tables to accrue and manage your PTO info.

Garnishments: All types of wage garnishment(s) are calculated based on Federal/State requirements then remitted electronically.

Employee Deductions: If at any time, or for any reason your employees deductions are not able to be withheld, our system automatically creates arrears records. This arrears record will allow accurate record keeping so as soon as the employee returns to work, back withholdings amounts are deducted.

Cost Allocation: Need to allocate costs, distribute labor between locations, departments, or divisions? We are able to give you your true labor costs (e.g. - employee pay, employer taxes, benefits, insurance, retirement, etc). In 2010 we were honored to pass our first SAS70 audit, to ensure that you and your employee’s information is being handled with the utmost care. Our systems are housed off-site, in a data warehouse and backed up in two separate locations.

Benefits Administration

QBS will work directly with your benefit providers to ensure that additions, changes, and terminations to your plan(s) are handled promptly. If your plan is a COBRA eligible plan, we also offer COBRA administration. If your employees were to miss work, or not earn enough to make premium deductions, our system automatically tracks these deficiencies and creates an arrears record to track the employee until he/she returns to work, or earns enough to collect. Our state-of-the-art software allows employees to view their current plan enrollment, dates of coverage, premium amounts, and dependent coverage status.

Benefits Administration Services

• Fully Insured Medical Plan
• Prescription Drug Card
• Dental
• Life
• Cancer
• Section 125
• 401K Retirement Plan
• Short and Long Term Disability
• COBRA Administration

Reconciliation: QBS has the ability to import your carrier invoice(s) into our system to automatically give you a variance report for any discrepancies that exist between your carriers billing to you, and the employe /employer deductions.

FMLA: QBS also offers FMLA administration. We handle everything from the initial request from the employee…to verification that is based on their employment state…and communication back to your employee and you.

Tax Reporting

Tax Reporting Services

• Quarterly Federal Form 941
• Quarterly State Unemployment Tax Report
• State Income Tax Withholding
• Local Tax Withholding
• Annual Federal Unemployment Form 940
• Annual Employees W-2 and W-4 Forms

Unemployment Management Services

• Claims Processing and Reviews
• Hearings Representation
• Quarterly and Annual Reports

HR Management

QBS has a staff of expert HR professionals at your service to assist you with all of your HR needs—from the simple to the complex. We can provide you with Employee Forms, Federal or State requirements, Employee Handbook templates, anf more. We can also administer our simple HR compliance test to see if your company could pass an HR audit today. These are just a few of the areas that QBS can assist you with.

Top 10 HR Needs We Can Address

• Compensation – How to pay employees, salaried vs. hourly, overtime pay, holding paychecks, reducing pay, appropriate pay deductions, how to pay miscellaneous positions.
• FMLA – Questions on eligibility for leave, duration of leave, eligibility to return from leave, how to terminate employees on leave.
• Discipline – How to give warnings, written warnings, how to document misconduct.
• Terminations – How to legally terminate an employee, what documents to use, how to conduct a termination, what is considered a good reason for a termination.
• Benefits – Questions on Cobra administration and the ARRA act, how to effectively administer cobra through the ARRA, health care reform act notices of changes.
• Leaves of Absence – How to manage leaves of absence such as sick time, FMLA, workers’ compensation, how to manage the time and the administration of health benefits during leave.
• Discrimination – How to consistently manage employees who have disabilities or who are pregnant.
• Administration – How to handle employee records, state forms, federal forms.
• Policies – How to implement an employee handbook, drug free workplace, sexual harassment policy.
• Fraud – How to respond to employees that have the wrong SSN, what hotlines to call and report, questions on e-verify.

HR Support Center

Our HR Support Center provides additional comprehensive, online resources that can save you time and money while protecting your business from HR mistakes. This center provides forms, information on State and Federal laws, sample policies, and many more resourceful tools. For further assistance with the HR Support Center, please contact our HR Specialist.

Unemployment Management Services

• Claims Processing and Reviews
• Quarterly and Annual Reports

Workers' Compensation

QBS can accurately classify your employees by workers compensation code. We have the ability to load your current workers compensation costs and have our system provide you actual overhead costs per pay period, as well as help you keep up with your accrued liability for accounting purposes. We are able to work with your carriers and brokers during audits to provide them with detailed reporting. This accurate calculation of costs gives you peace of mind and eliminates unwanted surprises during an audit.

We can also track (with your assistance) any work-related injuries incurred during the year. We have the staff to complete your OSHA logs for posting to keep you compliant.

Workers' Compensation Services

• Fully insured plan
• No deposit premium
• No audits
• Claims processing and reviews
• Hearings Representation
• Certificates available as needed
• Professional Risk Management Team

Rewards and Benefit

Other Services

Time and Attendance

Whether you are currently using or in need of a Time and Attendance system, we have partnered with one of the best – if not the best in the industry – in terms of the level of functionality it can deliver to your business. Additionally, QBS is committed to working with you no matter your level of need. We currently accept time from any Time and Attendance system, down to a basic spreadsheet.

Our innovative software provides real-time integration – eliminating the need for double entry. Below are some of the built-in features included in the monthly per-employee fee:

Even if your business doesn’t use time clocks, your employees can still access their payroll/PTO information via our web system. Overall, by working with QBS, you can save significant money, time and waste by “Going Green”!

If you would like more information, or would like to see a live demonstration, please contact QBS Operations Manager Morgan Willingham by phone 864-660-6955 or via email morgan@qualitybsolutions.net.